System Overview
Paperless Conference Terminal
The paperless conference terminal is the core device for participants to interact with the system. It features an ultra-thin integrated design with embedded high-performance processing chips and multi-point capacitive touch screens, supporting digital operations throughout the entire conference process. Depending on the installation method and form factor, terminals are divided into LCD lift type, desktop tablet type, flip type, and more.
LCD Lift Terminal
Front Panel
| No. | Name | Description |
|---|---|---|
| 1 | Inner Screen (Main Touch Screen) | 15.6"/17.3"/18.5" capacitive touch screen, 1920×1080 resolution, supports 10-point touch, used for conference document browsing, annotation, voting, and other operations; screen surface features anti-glare treatment for fatigue-free viewing over extended periods; |
| 2 | Outer Screen (Electronic Table Card) | 7"/10.1" LCD sub-screen, 1024×600/1366×768 resolution, used to display participant name, title, organization, emblem, and other information; supports dual-sided asynchronous display; |
| 3 | Lift Control Panel | Touch-sensitive lift buttons, supports one-touch rise/descent, can be coordinated with chairman terminal for unified control; click again during rise/descent to pause; supports memory height for one-touch reach to preset position; |
| 4 | USB Interface | 2×USB 3.0 interfaces, used for reading USB drive files, connecting external keyboard/mouse, importing name information via USB drive; |
| 5 | Audio Interface | 1×3.5mm headphone jack, used for private listening to conference audio to avoid disturbing others; |
| 6 | Power Indicator | Steady green when powered on, breathing flash when standby, steady red when malfunction; |
| 7 | Network Indicator | Steady when network connection is normal, blinking during data exchange, off when not connected; |
| 8 | Lift Status Indicator | Upward arrow blinking when rising, downward arrow blinking when descending, steady when in position; |
| 9 | Microphone Opening | Built-in array microphone pickup holes, supports voice transcription and voice control functions (optional); |
tip
Product images are for reference only; please refer to the actual product. Different terminal models may have slightly different appearance dimensions and interface layouts.
Rear Panel
| No. | Name | Description |
|---|---|---|
| 1 | AC220 Power Interface | 220V power input interface, supports 100-240V wide voltage input; |
| 2 | Network Interface (RJ45) | Gigabit Ethernet interface for wired network access, supports POE power supply (optional models); |
| 3 | HDMI Output Interface | Used for connecting external displays or projection devices, extending the display screen; supports 1080P@60Hz output; |
| 4 | VGA Output Interface | Compatible with older display devices' video output, supports 1080P@60Hz output; |
| 5 | Audio Input Interface (MIC IN) | 3.5mm external microphone input for speech pickup, supports high-fidelity audio capture; |
| 6 | Audio Output Interface (LINE OUT) | 3.5mm external speaker or amplifier device, supports stereo output; |
| 7 | Serial Interface (COM) | RS232/RS485 interface for connecting to central control systems, camera tracking systems; |
| 8 | Reset Button | Long press for 5 seconds to restore factory settings, restoring network configuration and clearing local data; |
| 9 | Heat Dissipation Holes | Built-in cooling fan ensures stable long-term operation; do not block; |
| 10 | Security Lock Hole | Used for physical anti-theft lock fixation to prevent devices from being moved arbitrarily; |
tip
Product images are for reference only; please refer to the actual product.
Technical Parameters
| Parameter | Specification |
|---|---|
| Processor | Intel Core i5 Quad-core / ARM Cortex-A78 Octa-core (depending on model configuration) |
| Memory | DDR4 4GB / 8GB |
| Storage | 128GB SSD / 256GB SSD |
| Inner Screen Size | 15.6" / 17.3" / 18.5" |
| Inner Screen Resolution | 1920×1080 (FHD) |
| Outer Screen Size | 7" / 10.1" |
| Outer Screen Resolution | 1024×600 / 1366×768 |
| Touch Type | Capacitive 10-point touch |
| Network Interface | 1×Gigabit RJ45, supports WiFi 6 (optional) |
| Video Output | 1×HDMI, 1×VGA |
| Audio Interface | 1×MIC IN, 1×LINE OUT, 1×3.5mm headphone |
| USB Interface | 2×USB 3.0, 1×USB 2.0 |
| Serial Interface | 1×RS232/RS485 |
| Power Supply | AC 220V / POE power supply (optional) |
| Power Consumption | 65W ~ 120W (depending on model configuration) |
| Operating Temperature | -10℃ ~ 50℃ |
| Relative Humidity | 0% ~ 95%, no condensation |
| Lift Stroke | 100mm ~ 150mm (depending on model configuration) |
| Lift Noise | ≤35dB |
| Material | Aluminum alloy brushed panel + steel body |
| Color | Black/Silver (optional) |
Desktop Tablet Terminal
The desktop tablet terminal adopts an integrated ultra-thin design without lift mechanism, placed directly on the desktop for use, suitable for retrofitting conference rooms with existing fixed desktops.
| Feature | Description |
|---|---|
| Appearance Design | Ultra-thin body, thickness only 15mm~25mm, aluminum alloy frosted casing, ultra-narrow bezel design; |
| Screen Configuration | Single screen design (no sub-screen), 15.6"/18.5" capacitive touch screen; |
| Installation Method | Desktop placement, optional bracket for angle adjustment (0°~60°); |
| Electronic Table Card | Can be used with independent electronic table cards to achieve table card display function; |
| Applicable Scenarios | Temporary venues, training classrooms, retrofitting conference rooms with existing fixed desktops; |
Flip Terminal
The flip terminal adopts an electric flip mechanism where the screen can be flipped and stowed below the desktop, suitable for high-end conference rooms requiring a clean desktop appearance.
| Feature | Description |
|---|---|
| Flip Mechanism | Electric flip, flip angle 0°~105°, supports one-touch flip and unified control; |
| Screen Configuration | 15.6"/17.3" capacitive touch screen, screen flush with desktop when flipped; |
| Electronic Table Card | Small electronic table card integrated on the outer side of the flip panel, displaying name before and after flip; |
| Safety Protection | Automatic stop when encountering obstacles during flip to prevent pinching; |
| Applicable Scenarios | High-end conference rooms, multi-function halls, occasions requiring a clean desktop; |
Terminal Display Screen Interface
The terminal main interface adopts a flat UI design with simple operation hierarchy. The main functional modules are as follows:
| No. | Name | Description | Applicable Role |
|---|---|---|---|
| 1 | Welcome Page | Displays conference name, conference time, organizer, personal name and seat information; supports custom background images and welcome slogans; | All |
| 2 | Conference Check-in | Click to enter handwritten signature check-in page, supports original handwriting preservation; supports face recognition check-in (optional); | All |
| 3 | Conference Agenda | Displays conference documents by topic category, supports Word, Excel, PPT, PDF, images, videos, and other formats; files without permission are automatically hidden; | All |
| 4 | Document Annotation | Handwritten annotation and circle-drawing of key points on conference documents, supports saving and sharing; supports independent saving of multi-user annotations; | All |
| 5 | Screen Sharing | One-touch synchronization of local screen to all terminals and large screens, supports free/forced screen sharing mode; supports selecting sharing scope; | All |
| 6 | Electronic Whiteboard | Supports personal whiteboards and multi-user interactive whiteboards, brush colors automatically distinguish users; supports saving as images; | All |
| 7 | Voting | Participate in conference voting, supports approve/oppose/abstain, scoring, multiple choice, ranking, and other modes; supports real-name/anonymous; | All |
| 8 | Conference Communication | Supports one-to-one, one-to-many instant messaging, supports text input; chairman can close with one click; | All |
| 9 | Service Call | Call for tea, paper and pen, technical staff, etc., supports custom text input; service requests push to service terminal; | All |
| 10 | Meeting Minutes | Record meeting key points at any time, supports text input and handwriting input, automatically saves and uploads; | All |
| 11 | Video Live Streaming | Watch conference live streaming or on-demand video materials (optional function); | All |
| 12 | Web Browsing | Built-in browser, supports accessing OA systems, email, and other internal network resources (requires administrator authorization); | All |
| 13 | Personal Center | View personal information, upload private materials, download conference documents, view historical conferences; | All |
| 14 | System Settings | View terminal information, network settings, language switching, brightness adjustment, touch calibration, system upgrade, etc.; | All |
| 15 | Chairman Control | Unified control of terminal interface, initiate check-in/voting, switch agenda, forced screen sharing, end meeting (chairman permission only); | Chairman |
| 16 | Signal Management | View external signal sources, select signal for screen sharing broadcast (secretary/chairman permission only); | Secretary/Chairman |
info
The terminal interface supports multi-language switching, including Chinese, English, French, Spanish, Arabic, etc. Interface layout can be customized according to customer requirements.
Electronic Table Card
The electronic table card is an auxiliary display device for the paperless conference system, used to replace traditional paper or copper table cards, achieving digital display and dynamic updating of participant information.
Appearance Types
Independent Electronic Table Card
| No. | Name | Description |
|---|---|---|
| 1 | Dual-sided Display Screen | Front and back dual-screen display, supports synchronous or asynchronous display of different content; screen sizes 7"/10.1"; |
| 2 | Base/Stand | Aluminum alloy frosted material, supports desktop placement or lift bracket installation; base has built-in counterweight for stable placement; |
| 3 | Power Interface | TYPE-C power interface, supports POE power supply (optional), adapter power supply, or battery power supply; |
| 4 | Network Indicator | Displays network connection status and signal strength; steady when wired connection, varies with signal strength when wireless connection; |
| 5 | Function Buttons | Page turn, brightness adjustment, information switch buttons (depending on model configuration); |
| 6 | TF Card Slot | Supports importing name information via USB drive/TF card, automatically matching seats (depending on model configuration); |
tip
Product images are for reference only; please refer to the actual product.
Lift-type Dual-sided Table Card
The lift-type dual-sided table card is used in conjunction with LCD lift terminals. The table card screen is integrated on the outer side of the lift panel, always displaying name information during the lift process.
| Feature | Description |
|---|---|
| Screen Configuration | Dual-sided 7"/10.1" LCD display, 1024×600/1366×768 resolution; |
| Display Mode | Supports synchronous display of the same content on front and back screens, or asynchronous display of different content; |
| Linked Control | Linked with lift terminal, supports unified lift control; |
| Information Update | Supports real-time push updates from backend, supports USB automatic import; |
E-ink Electronic Table Card
The E-ink electronic table card uses electronic ink display technology with extremely low power consumption, suitable for long-term display of static content.
| Feature | Description |
|---|---|
| Screen Type | Electronic ink screen (E-ink), black and white or three-color display; |
| Screen Size | 7.5"/10.2"/13.3"; |
| Power Supply | Battery powered, 3~6 months battery life; supports TYPE-C charging; |
| Display Features | No backlight, no glare, viewing angle close to 180°, similar to paper display effect; |
| Update Method | Supports Bluetooth/WiFi updates, supports backend batch push; |
| Applicable Scenarios | Occasions with high battery life requirements and infrequent updates; |
Display Content
The electronic table card display interface supports highly customizable display elements as follows:
| No. | Name | Description | Customization Options |
|---|---|---|---|
| 1 | Participant Name | Pushed uniformly from backend, supports real-time updates; supports Chinese, English, multi-language display; | Font, font size, color |
| 2 | Title/Position | Displayed in conjunction with name, supports multi-line display; | Font, font size, color |
| 3 | Organization Name | Displays affiliated organization or department name; supports abbreviation/full name switching; | Font, font size, color |
| 4 | Emblem/LOGO | Supports custom background templates and corporate LOGO; supports PNG transparent background; | Position, size, transparency |
| 5 | Conference Theme | Displays current conference name or welcome slogan; supports scrolling display of long text; | Font, color, scroll speed |
| 6 | Background Template | Supports multiple preset templates (business, government, academic, party building, etc.) or custom editing; | Background color, gradient, background image |
| 7 | Seat Number | Displays current seat number, supports hide/show; | Font, color, position |
| 8 | Time Display | Displays current time, supports 12/24-hour format; | Font, color, format |
| 9 | Check-in Status | Displays check-in status (not checked in/checked in), supports icon or text display; | Icon style, color |
| 10 | Welcome Slogan | Displays welcome words or conference slogan, supports multi-line display; | Font, color, animation effect |
info
Electronic table cards support automatic import of name information via USB drive (Excel format), or unified push updates from backend. Supports batch template import for one-time update of all table card information in the venue.
Technical Parameters
| Parameter | LCD Table Card | E-ink Table Card |
|---|---|---|
| Screen Size | 7" / 10.1" | 7.5" / 10.2" / 13.3" |
| Resolution | 1024×600 / 1366×768 | 800×480 / 1200×825 / 1600×1200 |
| Display Color | Full color | Black and white / Black white red / Black white yellow |
| Backlight | LED backlight, supports brightness adjustment | No backlight (ambient light reflection display) |
| Touch | Capacitive touch (some models) | No touch |
| Network | WiFi / Wired (optional) | Bluetooth / WiFi |
| Power Supply | POE / Adapter / Battery | Battery (3~6 months battery life) |
| Charging Interface | TYPE-C | TYPE-C |
| Power Consumption | 3W ~ 8W | 0.1W (when refreshing) / 0W (static) |
| Operating Temperature | -10℃ ~ 50℃ | 0℃ ~ 40℃ |
| Update Method | Backend push / USB import | Backend push / Bluetooth update |
| Material | Aluminum alloy + tempered glass | Aluminum alloy + plastic |
Conference Management Platform (Server Side)
Abbreviation: CMP - Conference Management Platform
The conference management platform is the core control center of the paperless conference system, responsible for full-process conference management, data storage, permission control, terminal scheduling, and other functions. The platform adopts B/S architecture, supporting browser access without client software installation.
Users
- Conference Administrator: Responsible for system configuration, user management, permission allocation;
- Conference Secretary: Responsible for conference creation, document upload, process control, on-site operations;
- System Operations Personnel: Responsible for server maintenance, data backup, system upgrades, troubleshooting;
Functions and Features
Pre-conference Management
- Conference Creation: Supports creating regular conferences, confidential conferences, periodic conferences; supports conference template reuse;
- Personnel Management: Supports manual addition, Excel batch import, synchronization from OA/DingTalk/WeChat Work; supports group management, tag management;
- Seat Arrangement: Visual seat map editing, supports drag-and-drop seating, one-click generation, absence/addition mechanism, simulated seating preview;
- Document Management: Supports batch upload of conference files, supports folder category management; supports setting file viewing permissions, operation permissions, download permissions;
- Agenda Setting: Supports creating multi-level agendas, setting agenda duration, associated files, speakers;
- Device Management: View all online terminal status, network status, battery status; supports remote power on/off, remote restart;
In-conference Control
- Check-in Management: Initiate/end check-in, view check-in progress in real-time, supports supplementary check-in, proxy check-in;
- Agenda Control: Start/end agenda, switch topics, control file display/hide;
- Screen Sharing Control: Select signal source (terminal screen/external signal), broadcast to specified terminals or all terminals;
- Voting Management: Create voting/resolution/scoring, set voting duration, participants, anonymous/real-name; view voting progress in real-time, publish results;
- Service Response: Receive terminal service call requests, assign to service personnel, mark processing status;
- Message Broadcast: Send broadcast messages, conference notifications to all or specified terminals;
- Chairman Authorization: Temporarily authorize a terminal as chairman, revoke chairman authority;
Post-conference Archiving
- Document Archiving: Automatically package conference documents, check-in records, voting results, annotation files, meeting minutes;
- Data Statistics: Generate check-in statistics reports, voting results reports, participant activity reports;
- Recording Management: Manage conference recording files, supports playback, editing, export;
- Data Export: Supports Excel, PDF format export of various reports;
- Conference Deletion: Delete conference and associated data (can choose to retain archived files);
System Management
- Terminal Management: View all terminal information, online status, firmware version; supports batch OTA upgrades;
- User Management: Create administrator/secretary accounts, set role permissions;
- System Settings: Configure server parameters, network parameters, security policies, backup policies;
- Log Management: View system operation logs, terminal connection logs, exception alarm logs;
- License Management: View license validity period, device quantity limit, supports online license updates;
Extension Capabilities
- Supports cross-platform deployment, now supports deployment to Windows Server, Ubuntu, UOS, Kylin OS, and other server operating systems;
- Supports multi-conference room parallel management, one platform can manage multiple conference rooms simultaneously;
- Supports multi-device access, including but not limited to: paperless conference terminals, electronic table cards, 5G conference systems, information display terminals, service terminals, screen sharing terminals, etc.;
- Supports SDK secondary development, provides HTTP/UDP/WebSocket protocol interfaces, supports docking with enterprise WeChat, DingTalk, OA, HR systems, and other third-party systems;
- Supports single sign-on (SSO), supports LDAP/AD domain account synchronization;
Acquisition Method
- File Server\Conference Management Platform\
- Package name: CMP_Server_Setup_vxxx.exe / CMP_Server_Install_vxxx.sh
info
The conference management platform is the core control end of the paperless conference system. It is recommended to be operated by dedicated personnel. Please change the default administrator password immediately after the first installation and configure regular automatic backup policies.
Chairman Control Terminal
Abbreviation: Chairman Terminal
The chairman control terminal is a special terminal with additional centralized control permissions on top of all regular terminal functions. Chairman permissions can be pre-allocated by administrators or temporarily authorized during the conference.
Users
- Conference Host: Responsible for controlling the conference rhythm and guiding discussion direction;
- Conference Chairman: Has the highest control authority, can decide the conference process;
- Conference Secretary: Assists the chairman with technical operations and document management;
Functions and Features
Interface Unified Control
- Welcome Interface: One-click switch all terminals to display welcome page;
- Conference Information: One-click switch all terminals to display conference main interface;
- Table Card Display: One-click switch all terminal outer screens to display electronic table card mode;
- Conference Slogan: Push custom slogans to all terminal outer screens;
- Black Screen/Bright Screen: Unified control of all terminal screen on/off;
Conference Process Control
- Initiate/End Check-in: Control check-in start and end, view check-in results;
- Switch Agenda: Start new agenda, end current agenda, automatically switch associated files;
- Initiate/End Voting: Create voting topics, set options, control voting duration;
- Forced Screen Sharing: Select any terminal screen or external signal source, forcibly broadcast to all terminals;
- End Screen Sharing: One-click end all screen sharing, restore independent operation of each terminal;
- End Conference: End current conference, all terminals display "Conference Ended", local files are automatically cleared;
Terminal Device Control
- Unified Lift: Control all lift terminals to rise/descend synchronously;
- Unified Power On/Off: Remotely power on or off all terminals;
- Terminal Lock: Lock specified terminals, prohibiting participant operations;
- Terminal Unlock: Unlock terminals, restore normal operation;
Permission Management
- Chairman permissions can be set to single chairman mode or multiple chairman mode;
- In multiple chairman mode, each chairman has equal authority, operations require mutual confirmation (configurable);
- Chairman permissions can be revoked at any time, after revocation the terminal returns to regular terminal;
info
Chairman terminal permissions are higher than regular terminals, please allocate and use with caution. It is recommended to set up a backup chairman terminal for important conferences to prevent conference loss of control due to main chairman terminal malfunction.
Service Terminal
The service terminal is the operation terminal for conference service personnel, used to receive and process service requests from participants.
Users
- Conference Service Personnel: Responsible for tea, paper and pen, equipment debugging, and other service responses;
- Conference Administrator: Monitor service request processing status;
Functions and Features
- Real-time reception of terminal service call requests, displaying requester seat number, name, service type;
- Supports classification display by service type (tea, paper and pen, technical, other);
- Supports marking service status (pending/processing/completed);
- Supports service response timeout reminders;
- Supports service data statistics, generating service response efficiency reports;
- Supports cross-platform operation, supports Windows, Android tablets, UOS, Kylin, and other systems;
Acquisition Method
- File Server\Service Terminal\
- Package name: ServiceClient_Setup_vxxx.exe
Screen Sharing Terminal
The screen sharing terminal is an auxiliary terminal used to project conference content to large screens or projection devices, supporting reception of screens from any terminal or external signal source.
Functions and Features
- Supports receiving single-screen full-screen display, or multi-screen split display (dual split/quad split);
- Supports receiving screen sharing broadcast signals, real-time display of presenter screen;
- Supports receiving external signal sources (cameras, laptops, matrix output);
- Supports picture-in-picture mode, main screen displays screen sharing content, small window displays local screen;
- Supports HDMI/VGA output to large screens, projectors, LED splicing screens;
System Network Architecture
The paperless conference system supports multiple networking methods, adapting to different venue environments:
Pure Wired Networking
- All terminals access via network cable to POE switch;
- POE switch connects to conference server host via network cable;
- Advantages: Stable network, sufficient bandwidth, convenient power supply (POE);
- Disadvantages: Requires cabling construction;
- Applicable: New conference rooms, fixed venues;
Pure Wireless Networking
- All terminals access via WiFi to wireless AP;
- Wireless AP connects to conference server via network cable;
- Advantages: No cabling required, flexible deployment;
- Disadvantages: Subject to wireless signal interference, limited bandwidth;
- Applicable: Temporary venues, conference rooms that cannot be cabled after renovation;
Wired + Wireless Hybrid Networking
- Fixed terminals (lift type, flip type) connected via wired;
- Mobile devices (tablets, electronic table cards) connected via wireless;
- Advantages: Balances stability and flexibility;
- Applicable: Most conference room scenarios;
Multi-conference Room Cascade Networking
- Multiple conference room servers interconnected via backbone network;
- Supports cross-conference room live streaming and document sharing;
- Supports centralized management platform for unified management of multiple conference rooms;
- Applicable: Large enterprises, government agencies with multiple conference rooms;